Working with children checks
People aged 14 and over working or volunteering with children in South Australia must, by law, have a Working with Children Check (WWCC)
A WWCC is an assessment of whether a person poses an unacceptable risk to children. As part of the process, the Department of Human Services (DHS) Screening Unit will look at criminal history, child protection information and other information.
- Only the DHS can conduct a WWCC.
- Checks for volunteers are free.
- A valid DHS/DCSI child-related employment check will be recognised as a WWCC until it expires. Then, you must apply for a new WWCC.
- National Police Checks are no longer valid.
- A WWCC is valid for 5 years and is continuously monitored. If new information means a person poses a risk to children’s safety, they will be prohibited from working from children and the DHS Screening unit will inform both the person affected and any organisations they’re linked to about the change.
- A WWCC is transferable across organisations meaning applicants only need to get a WWCC once every 5 years.
Each church is responsible for making sure that all WWCC’s are entered onto their Registration of Interest (ROI) via their DHS Portal.
You cannot use a volunteer check for paid work
- If you hold a volunteer check and then need one for paid employment you must apply for a new check and pay for it.
- If you hold a paid check you can use it for volunteering.
Significant fines apply for using a volunteer check for paid employment.
- Once a church registers with the DHS Screening unit they will be issued with a username and password to their own DHS portal. Your DHS portal can be accessed here https://www.dcsiscreening.sa.gov.au/
- This is where the church can begin applications on behalf of an applicant; see progress of lodged applications; pay for applications; check the validity of a clearance and keep a Register of Interest (ROI) in people who work or volunteer for them.
- Applications started by a church will automatically be added to their ROI.
- Applications started by an individual or another organisation will need to be entered manually into your ROI via your DHS portal.
It is IMPORTANT that you, via your DHS Portal, register an interest in all people that require a WWCC to work or volunteer for your church. This is how DHS knows to notify you if a person’s status changes to PROHIBITED.
IF YOU DO NOT REGISTER AN INTEREST YOU WILL NOT BE NOTIFIED IF ANYTHING CHANGES
- From 1 July 2019 all new teachers and those renewing their registrations will require a separate WWCC. This WWCC can then be used to register an interest in them in your DHS Portal.
- For those who have not yet had to renew their registration, you can enter their current teacher registration number directly into you DHS Portal.
- If it is accepted great – you are all set to go.
- If it is NOT accepted, they will need to get a separate WWCC.
Other types of Checks
Vulnerable and General Employment Checks
- These checks are not legislated and there are no laws requiring people to have this type of check.
- If your work or volunteer role means you have a different check, such as for working in the disability sector or working with children, you don’t need to get a vulnerable person-related or general employment check, too. All information checked is contained within the information monitored in a WWCC.
Disability Services or Aged Care Check
- You need an Aged Care sector check if you work or volunteer for an organisation funded by the Commonwealth.
- By law, you must have a Disability Services employment check if you work or volunteer with a government disability services provider or a non-government provider funded under the Disability Services Act 1993.
A WWCC is the only check required by Baptist Churches of South Australia.
For more information and frequently asked questions please visit the DHS Screening Unit or contact our office.